I. PURPOSE

This annex will develop a capability for the chief executive, key staff, and emergency support personnel of St. Clair County and its municipalities to direct and control response and recovery operations from a centralized facility (an emergency operations center-EOC) in the event of an emergency.

II. SITUATION AND ASSUMPTIONS

A. Situation

1. St. Clair County is subject to many hazards (as stated in the Basic Plan) that would require the use of a centralized emergency operating area to facilitate policy-making, coordination, and control of operating forces in a large-scale emergency situation.

2. St. Clair County and its incorporated subdivisions are separate entities and thus will control operations from EOCs within their respective jurisdictions. If the incorporated subdivisions do not have an emergency management organization, the county will assume that role upon request.

3. St. Clair County will direct and control operations from the St. Clair County Courthouse in Osceola, hereafter designated as their primary emergency operations center (EOC). Communications (i.e., two-way radio base stations) are available at this location which also has a portable generator available.

4. The alternate EOC for St. Clair County will be the County Jail in Osceola. This location also has communications capabilities (i.e., MULES, NAWAS, two-way radio base stations).

5. The County Sheriff's Dept. is staffed 24 hours a day and has the capability to communicate with County, City and State departments or agencies. (See Appendix 2 to Annex B for a list of communications capabilities.)

6. The communities of Appleton City, Osceola, and Lowry City will operate their EOCs from the following locations:

Appleton City

Primary EOC . . . Community Building

Alternate EOC . . Ellett Memorial Hospital

(Portable generators are available)

Osceola

Primary EOC . . . City Hall

Alternate EOC . . Fire Station, 3rd & Olive

Lowry City

Primary EOC . . . City Hall

(A portable generator is available from the fire department.)

H. R. Bartle Scout Reservation

Primary EOC . . . .RDQ

Alternate EOC. . . Shop

All of the above locations have communications capabilities.

7. The jurisdiction's alternate EOC facility will become the official site for all local officials and departments/agencies having emergency functions in that jurisdiction should the primary EOC become inoperable.

B. Assumptions

1. The EOC Direction and Control procedures described in this annex will be adequate for all disaster conditions that could arise in St. Clair County.

2. When an emergency/disaster occurs or threatens to occur, the EOC will be activated in a timely manner. Local officials will respond as directed in this annex and Appendix 3 to the Basic Plan.

3. Should a total evacuation become necessary, operations can be successfully controlled from nearby safe locations.

4. Close coordination must be maintained between the EOC and the disaster scene to identify special considerations, secondary threats, and available resources.

III. CONCEPT OF OPERATIONS

A. General

1. The EOC and emergency response personnel will be activated according to the procedures outlined in Appendix 3 to the Basic Plan.

2. In most cases, the composition of the necessary operational staff will be determined after all personnel have been called in and are present.

3. Space will be provided in the EOC for the chief executive and principal advisors, damage assessment staff, the public information officer, and radiological protection officers (including recorders, analysts and plotters). Space for briefing the media will be available, but separate from actual operations rooms.

4. The majority of agencies will operate from the EOC with the exception of those agencies with numerous records and files who will send a representative to the EOC when called upon to do so.

5. Each emergency support service will designate a representative to report to the EOC during an emergency to advise decision makers and coordinate its own service's response effort with other responding organizations/agencies.

6. The Emergency Management Director must maintain the capability to activate the EOC on short notice and maintain a continuous 24-hour a day manning of emergency response jobs (EOC staff, emergency support services, dispatchers, shelter teams, etc.). This will include setting up work shifts (i.e., 8 hours, 12 hours, etc.).

7. Those organizations and agencies providing emergency response personnel must include in their standard operating procedures (SOPs) the specific emergency authorities that may be assumed by a designated successor during emergency situations. The circumstances under which this authority would become effective and when it would be terminated should also be identified.

8. Although the elected government officials and department heads will control operations, the Emergency Management Director will manage the EOC.

9. A log will be kept in the EOC to record significant events and key information related to the disaster during an emergency situation. See Appendix 3 to this annex for log form.

10. The decision to discontinue operations will be made by the chief executive.

B. Actions to be Taken by Operating Time Frames

1. Mitigation

a. Analyze potential disasters (See Situation and Assumptions, Basic Plan) and expand EOC capabilities to meet all situations.

b. Identify agencies, facilities, personnel, and resources necessary to support EOC operations.

c. Develop procedures for bringing the EOC to operational readiness.

d. Train Direction and Control staff in EOC procedures (through tests and exercises).

e. Develop a public information program to exercise citizen awareness of the EOC facility and its purpose. Conduct tours and give briefings as necessary.

f. Develop plans to relocate EOC operations should it become necessary.

g. Prepare displays and acquire other equipment necessary for EOC operations.

h. Develop a media and rumor control program.

i. Stock administrative supplies and equipment.

j. Develop a method for message handling within the EOC.

k. Develop EOC security procedures.

l. Conduct exercises and critiques of EOC procedures with all EOC staff.

m. Develop information packets to be distributed to Direction and Control staff when the EOC is activated. These packets should contain, but not be limited to, the following:

(1) EOC SOPs

(2) EOC layout/floor plan

(3) Message handling procedures to include receiving, transmitting, preparing and logging.

2. Preparedness

a. Alert appropriate staff depending upon the potential situation and activity required.

b. Take actions as necessary (issue warnings and disseminate public information, etc.).

c. Test communications.

d. Inventory equipment and supplies and alleviate shortages.

e. Establish contact with higher levels of government and neighboring jurisdictions.

f. Initiate EOC security procedures.

g. Alert participating organizations outside of government.

h. Conduct initial staff briefing and establish work and briefing schedule.

i. Maintain alert status until situation changes or stand-down is given.

3. Response

a. Coordinate actions as required by the situation.

b. Begin damage assessment and/or RADEF operations to establish situation reports.

c. Conduct a regular situation briefing to include reports from operating departments/agencies.

d. Report situation to higher levels of government.

e. Maintain record of all actions taken to include messages received or sent.

f. Continue this level of activity until recovery begins.

4. Recovery

a. Tabulate damage to include displaced persons and request outside assistance if necessary.

b. Assimilate expenditure data and cost figures for payment.

c. Repair equipment and replenish supplies.

d. Begin deactivation of the EOC as conditions permit.

e. Conduct critiques and initiate actions to improve capabilities.

f. Prepare and submit after-action reports to the State Emergency Management Agency.

IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES

A. Organization

The Direction and Control (EOC) function for St. Clair County and its municipalities will be organized as shown by the charts in Appendix 1 to this annex.

B. Assignment of Responsibilities

1. The responsibility for overall direction and control of operations rests with the chief elected official of the jurisdiction (i.e., Presiding Commissioner, Mayor) and department heads.

2. The primary responsibility for activating the County's response personnel and directing emergency response operations in St. Clair County rests with the Presiding Commissioner and the Mayors for the communities. In their absences, the lines of succession will be as explained in the Basic Plan, Section VI.

3. The Emergency Management Director is responsible for serving as the key advisor to his/her chief elected official in that jurisdiction. The Director is also responsible for maintaining the operational readiness of the primary EOC (or alternate EOC, if established).

4. Security for the EOC will be the responsibility of the law enforcement agency in each jurisdiction.

5. Supplies for the EOC will be the responsibility of the Emergency Management Director with support from the Resource and Supply section as necessary.

V. DIRECTION AND CONTROL

A. Although the Emergency Management Director manages operations within the EOC during emergency periods, his/her authority does not exceed that of the department heads. In addition to his/her task as chief advisor to the elected officials and the department heads, he/she will be responsible for the following:

1. Providing housekeeping service

2. Insuring proper message handling

3. Providing clerical and administrative services to include record keeping.

B. The on-scene commander will direct and control operations at the disaster site. He/She will maintain contact with the EOC and keep them informed of the situation.

C. Those emergency support services that do not operate from the EOC will designate and establish a work/control center to manage organizational resources and response personnel. During emergency situations they will maintain contact with the EOC through their designated representatives.

D. Emergency response personnel provided by the various organizations/agencies to support emergency operations will remain under the direction and control of the sponsoring organization, but will be assigned by the EOC to respond to a specific disaster location.

E. State and/or Federal officials will support disaster operations as appropriate. A request for state and federal assistance can only be made by the chief elected official or his authorized successor. Space for them to operate will be provided in the EOC.

VI. CONTINUITY OF GOVERNMENT

A. The elected officials and department heads have established lines of succession and these are located in each appropriate annex. (See also Basic Plan, Section VI).

B. The lines of succession for the various Emergency Management Directors will be as explained in the Basic Plan, Section VI.

C. If the primary EOC is not able to function (i.e., EOC is damaged, inaccessible, etc.), an alternate EOC will be established (see Section II of this annex). The Emergency Management Director will be responsible for managing the alternate EOC. The Director must provide for the relocation of staff members to the alternate EOC and transferring direction and control authority from the primary EOC.

D. Should it become necessary to evacuate the entire county, the EOC will be moved to the nearest safe location.

VII. ADMINISTRATION AND LOGISTICS

A. A central point for coordinating the operational, logistical, and administrative support needs of response personnel at the disaster site, public shelters, EOC, and agency work/control/dispatch centers will be established by the Emergency Management Director at the EOC.

B. Provisions for collecting, analyzing, reporting, and disseminating information to, from, and between response personnel, State and Federal officials, and the public will be developed.

C. Provide for logistical and administrative support to response personnel deployed to the disaster site(s).

D. Establish a procedure for acknowledging and authenticating reports. All information should be followed up on and checked with additional sources for accuracy.

E. Make provisions for the display of damage assessment information in the EOC. This could include providing maps to plot information and/or status boards to post data.

F. All requests for assistance, all general messages, and all reports will be handled using the procedures and forms found in Appendix 3 to this annex. The use of reports will vary according to the type of emergency involved.

G. A record of all persons entering and departing from the EOC will be maintained by security personnel at the entrance. All personnel will be issued a pass to be worn while in the EOC and to be returned when departing from the premises.

H. Media personnel will be provided telephones within an area adjacent to the EOC. Scheduled news conferences will be held at regular intervals. Media personnel will not be permitted to enter the EOC unless accompanied by appropriate personnel.

VIII. PLAN DEVELOPMENT AND MAINTENANCE

This annex will be maintained and updated regularly by the county and city Emergency Management Directors.

Appendices

1. Direction and Control Organizational Charts

2. EOC Staffing Rosters/Call-Up Lists

3. Message Handling Procedures and Forms

Attachment A - Message Form

Attachment B - Communications Log

Attachment C - Significant Events Log

Suggested Appendices

1. Checklists--activation, set-up and deactivation

2. EOC administrative and logistic procedures

3. EOC security procedures

4. EOC Floor Plan

The key individuals and agencies that are responsible for specific emergency operations are identified here. Names and telephone numbers are not published because they change frequently and therefore will be outdated quickly. This information will be maintained by the jurisdiction's Emergency Management Director.

Title Name Telephone

Presiding Commissioner Wayne Scott 417/646-5562 (H)

Northern District

Commissioner Dale Atchison 417/644-2556 (H)

Southern District

Commissioner Leola Bland 417/646-

Emergency Management

Director John Christiansen 417/646-8526 (H)

Sheriff Ron Snodgrass 417/646-2522 (W)

St. Clair County Fire

& Rescue PIO

County Assessor Bill Cabtree 417/646-8810 (H)

County Clerk Donna Houston 417/646-2785 (H)

Fire Service

Representatives:

Sac-Osage Fire Mark Hampton 417/646-2038

Appleton City Bill McIntire 816/476-2485

Lowry City Charlie Cone 417/644-7717

Collins Roger Wood 417/275-4735

Iconium Bill Theel 417/644-7547

Roscoe Greg Hooper 417/646-2413

Taberville Roy Rice

El Dorado Springs

St. Clair Co. Fire

& Rescue Rep. Patsy Meyer 417/646-5502

County Road & Bridge

Superintendent Rodney McLerran 417/646-8544

Ministerial Alliance

Representative Randy Hargis 417/646-8181

County Health Department

Representative Candy Baker 417/646-8961

Title Name Telephone

City Hall 816/476-2631

Mayor James Rhea (EMD) 816/476-2442

Board of Aldermen: Joe Pierce 816/476-2631

Louis Van Buskirk 816/476-2631

Paul Edmundson 816/476-2631

Frank Barker 816/476-2631

Police Chief Stacey Minks 800/322-3321

Fire Chief Bill McIntyre 800/322-3321

Public Works Karl Sieleman 816/476-4371

CITY OF COLLINS

City Hall 417/275-4546

Mayor

Board of Aldermen

Police Chief None

Fire Chief Roger Wood 417/275-4411

LOWRY CITY Upated 12-21-2000

City Hall 417/644-2338

Mayor Harrison Spurgeon 417/644-2671

Emergency Management Robert Bray 417-644-7314

Board of Aldermen Nada Lyon 417/644-2338

Patricia Stewart 417/644-2338

Von Schmidt 417/644-2338

Steve Elsey 417/644-2338

Police Chief Charles Cone 417/644-7012

Fire Chief Von Schmidt 417/644-2751

Assistant Fire Chief Charles Cone 417/644-2751

Assistant Fire Chief David Price 417/644-2751

Public Works Mike Clark 417/644-2338

Bob Kenney 417/644-2338

CITY OF OSCEOLA

City Hall 417/646-8421

Mayor Ronald Booker (EMD) 417/646-8421

Board of Aldermen Robert Hoffman 417/646-8421

Kathy Colby 417/646-8421

Paul Branson 417/646-8421

Roy Tores 417/646-8421

Police Chief Mike Mullaney 417/646-2522

Fire Chief Sac-Osage Fire District

Mack Hampton 417/646-2522

Public Works David Dines 417/646-5577

A. All reports/messages coming into the EOC will be acknowledged by recording them on the message form (see Attachment A to this appendix). This procedure applies to anyone receiving a message by radio, telephone, etc.

B. Each message will be entered into the communications log (see Attachment B to this appendix). The log will show the date and time the message was received along with the individual/department sending it.

C. After the message has been logged, it will be given to the Emergency Management Director for routing to the appropriate functional coordinator(s). Since damage assessment is of vital importance in a disaster, a copy of each message will also be given to the Damage Assessment Coordinator. He/She will be responsible for collection, analysis, and plotting/display of damage assessment information obtained from these reports/messages.

D. If the information contained in the message is of significant importance, it will be entered into the significant events log (see Attachment C to this appendix). This log will be used to record key disaster-related information (i.e., casualty information, health concerns, property damage, fire status, size of risk area, scope of the hazard to the public, number of evacuees, radiation dose, etc.).

E. The message receiver is responsible for checking the accuracy of the message. If the message is found to be inaccurate, the Emergency Management Director will be notified. The receiver will take it to the sender to either complete the request or, if unable to respond, return it back to the Emergency Management Director for consideration.

F. The response to the message will be disseminated as appropriate (i.e., reported to response personnel in the field, provided to the EOC staff through regularly scheduled briefings, forwarded to state officials, or disseminated to the public).

G. Outgoing messages from the EOC will also be entered into the communications log as previously mentioned. This will include messages that originate from the EOC which are also to be recorded on a message form before leaving the EOC.

H. Personnel required for message handling will be furnished by the Emergency Management Director.

DATE ______________ TIME ________________

MESSAGE FROM OUTSIDE ____ MESSAGE ORIGINATED IN CENTER ____

TO:

FROM:

MESSAGE:

ACTION TAKEN:

* * * * * * * FOR OPERATIONS/MESSAGE CENTER USE ONLY* * * * * *

GO BY PHONE ______ GO BY HAM RADIO _______ GO BY DISPATCHER ______

MESSAGE NUMBER ___-

OPERATIONS COMMUNICATIONS

INITIALS: ____ INITIALS _____ DATE _____ TIME _____ LOGGED ___

DATE: